Custodial Services
**Pre-proposal meeting attendance requirement has been changed to NON-MANDATORY** – UPDATED 3/10/25
Microsoft Teams Link Available Below (UPDATED 3/14/25):
Meeting ID: 262 043 406 188
Passcode: KF3jT6Be
ADVERTISEMENT FOR REQUEST FOR PROPOSAL
METROPOLITAN NASHVILLE AIRPORT AUTHORITY
NASHVILLE, TENNESSEE
CUSTODIAL SERVICES
ELECTRONIC PROPOSALS for furnishing all materials, labor, tools and appurtenances for completion of this project shall be received by the Metropolitan Nashville Airport Authority, (MNAA) Nashville, Tennessee, until and not later than 2:00 P.M. CST (local time) on April 10, 2025. Proposers wishing to submit a non-electronic proposal may do so only after receiving written authorization from MNAA. Written authorization to submit a non-electronic proposal may be requested by emailing purchasing@flynashville.com at least five (5) days prior to the date proposals are due. Proposers submitting a non-electronic proposal must submit a copy of the written authorization with their proposal package.
- SCOPE.
The Scope of Work is considered the minimum requirements to perform acceptable custodial services at designated Metropolitan Nashville Airport Authority (MNAA or Authority) facilities and areas.
The Contractor shall provide all necessary management, supervision, labor, materials, specified supplies, transportation, services, equipment and other costs necessary and reasonably incidental to perform custodial services as outlined in the BNA Custodial Services Contract, Package A, Package B, Package C, Package D and/or Package E on a square footage basis.
At any time during the term of the Contract, MNAA may add or delete buildings and/or areas to the Cleanable Square Footage (Exhibit “B”) and modify Routine Cleaning or Project Cleaning schedules and requirements resulting from changes in passenger count, passenger services and/or other incidences that, in the Authority’s opinion, require modification.
**The complete scope of work can be located in the posted RFP document.
THE RFP DOCUMENTS. Copies of the Contract Documents (RFP, Proposal Schedule, Attachments, etc.) will be available on or after Monday, March 10, 2025 and may be obtained electronically from B2GNow E-Bidding an online tendering service.
ELECTRONIC PROPOSALS for CUSTODIAL SERVICES will be submitted through this online platform, B2GNow E-Bidding.
Important: All bid opportunities can be viewed, and documents downloaded through the new MNAA Procurement e-bidding System. The new e-bidding System is an integral part of the Business Diversity Management System located at URL: https://flynashville.diversitycompliance.com. Vendors must register to download the solicitation and select the appropriate North American Industry Classification System (NAICS Codes). Click on the ‘View Active Bid Opportunity Listings” button for additional information.
Submission Instructions: Proposers will be required to register with the e-bidding platform prior to downloading the proposal. Registration is free. The Proposer must scan all required proposal documents, including the Prime/Subcontractor License Information (if applicable) and upload to the appropriate solicitation file on the e-bidding system. All submittal questions shall be directed to the Procurement Department, fax number (615) 275-2349 or email: Purchasing@flynashville.com.
Please note that your organization must have an Authorized Signer to sign the proposal documents, the authorized signer has the authority to bind your company to each and every term, condition, article and obligation of the Insert and any resultant Contract.
Proposers are advised to review the RFP Documents carefully prior to submitting a Proposal on the Project. Proposers are also advised to review the RFP and Instructions to Proposers carefully prior to preparing their Proposals.
Proposals must be submitted on the Proposal Form included in the RFP Documents and the successful Proposer will be required to execute the Contract and other documents requiring execution that are included in the Contract Documents.
PRE-PROPOSAL CONFERENCE. A Pre-Proposal Conference will be held at 10:00 A.M. CST Monday, March 17, 2025, in the CSF Building, Joint Information Center Conference Room, 815 Hangar Lane, Nashville, Tennessee. Attendance at this meeting is mandatory.
SMALL MINORITY WOMAN-owned BUSINESS ENTERPRISE (SWMBE) PARTICIPATION. It is the MNAA’s objective to promote, encourage, and stimulate participation of local, small, minority and woman-owned business enterprises (SMWBE) within its organization and the economic community served by it so as to provide maximum opportunities to participate in contracts, programs and all related business activities of the MNAA. MNAA will apply the local small minority woman business participation levels where expenditures and purchases are made with non-federal funding, and to all contracts, leases, management agreements, consultants, prime contractors, subcontractors, respondents, proposers, or proposers involved in the performance of a commercially useful task for MNAA.
Proposers are encouraged to meet SMWBE participation levels established by the Director, Business Diversity Development, or, if unable to meet the participation level, engage in good faith efforts to joint venture, subcontract, or contract for supplies or services with SMWBEs. The attainment of the SMWBE participation level established for this contract is to be measured as a percentage of the total dollar value of the contract. The SMWBE participation level established for this Contract will be Packages A and D: 16.09% MBE and/or WBE; Packages B, C, and E: Small Business Target Markets. For information on eligible SMWBE firms, proposers should visit https://flynashville.com/nashville-airport-authority/business-opportunities/business-diversity-development or contact Business Diversity Development, at (615) 275-4302.
RIGHT TO REJECT ANY AND ALL PROPOSALS. MNAA proposes to award the Contract to the lowest responsive and responsible Proposer, provided it has met the goals for SMWBE participation or, if failing to meet the goals, has made an acceptable good faith effort to meet the established goals for the SMWBE participation. Proposer is advised that MNAA reserves the right to reject any and all Proposals submitted, to waive any and all informalities, irregularities and/or technicalities in any Proposal or Proposal Guaranty, to accept any Proposal deemed advantageous to it and to negotiate changes, deletions, or additions to these Contract Documents with the successful Proposer.
