Custodial Services, Terminal & Concourses
ADVERTISEMENT FOR REQUEST FOR PROPOSAL
METROPOLITAN NASHVILLE AIRPORT AUTHORITY
NASHVILLE, TENNESSEE
CUSTODIAL SERVICES, TERMINAL & CONCOURSES
ELECTRONIC PROPOSALS for furnishing all materials, labor, tools and appurtenances for completion of this project shall be received by the Metropolitan Nashville Airport Authority, (MNAA) Nashville, Tennessee, until and not later than 2:00 P.M. CST (local time) on December 1, 2025. Proposers wishing to submit a non-electronic proposal may do so only after receiving written authorization from MNAA. Written authorization to submit a non-electronic proposal may be requested by emailing purchasing@flynashville.com at least five (5) days prior to the date proposals are due. Proposers submitting a non-electronic proposal must submit a copy of the written authorization with their proposal package.
- SCOPE OF SERVICES
The Contractor shall provide all necessary management, supervision, labor, materials, specified supplies, transportation, services, equipment and other incidentals necessary and reasonably essential to perform the Custodial Services outlined in the BNA Custodial Services Contract, Terminal Building and Concourses, on a square footage basis.
The Custodial Services Contract, Terminal Building and Concourses, includes the entirety of the Terminal Building and Concourses (interior and exterior, secured and unsecured), including, but not limited to, the Shuttle Station, International Arrivals Facility, TSA checkpoint, Market Place, Authority offices, leased spaces, designated parking areas under the terminal, and areas located adjacent to the Ramp (Central Utility Plant, Loading docks, Compactor areas, Triturator Facilities, Waste receptacles, restrooms, common hallways, walkways exterior to the Terminal Building and Concourses) (collectively, Airport) containing approximately 996,074 sq. ft. of cleanable square footage and 188,954 sq. ft. of Windows and Glass surfaces. An additional approximately 243,533 cleanable square feet will be added to the Contract with the opening of Concourse A in July 2028. MNAA is seeking a partner to bring innovation and forward creative ways to conduct cleaning that drives efficiency and savings for MNAA.
At any time during the term of the Contract, the Authority may give written notice of a change, addition or deletion of Contract Areas, as well as modify Routine Cleaning or Project Work Cleaning schedules and requirements resulting from changes in passenger count, passenger services, and/or other incidences that, in the Authority’s opinion, require modification. Any modification to increase or decrease the Not to Exceed Contract amount, Contract Area and/or Custodial Services required to be performed in a Contract term must be done by an Amendment to the Contract.
**The complete scope of work can be located in the posted RFP document.
THE RFP DOCUMENTS. Copies of the Contract Documents (RFP, Proposal Schedule, Attachments, etc.) will be available on or after Monday, October 20, 2025 and may be obtained electronically from B2GNow E-Bidding an online tendering service.
ELECTRONIC PROPOSALS for CUSTODIAL SERVICES, TERMINAL & CONCOURSES will be submitted through this online platform, B2GNow E-Bidding.
Important: All bid opportunities can be viewed, and documents downloaded through the new MNAA Procurement e-bidding System. The new e-bidding System is an integral part of the Small Business Development and Procurement Management System located at URL: https://flynashville.gob2g.com/. Vendors must register to download the solicitation and select the appropriate North American Industry Classification System (NAICS Codes). Click on the ‘View Active Bid Opportunity Listings” button for additional information.
Submission Instructions: Proposers will be required to register with the e-bidding platform prior to downloading the proposal. Registration is free. The Proposer must scan all required proposal documents, including the Prime/Subcontractor License Information (if applicable) and upload to the appropriate solicitation file on the e-bidding system. All submittal questions shall be directed to the Procurement Department, fax number (615) 275-2349 or email: Purchasing@flynashville.com.
Please note that your organization must have an Authorized Signer to sign the proposal documents, the authorized signer has the authority to bind your company to each and every term, condition, article and obligation of the Insert and any resultant Contract.
Proposers are advised to review the RFP Documents carefully prior to submitting a Proposal on the Project. Proposers are also advised to review the RFP and Instructions to Proposers carefully prior to preparing their Proposals.
Proposals must be submitted on the Proposal Form included in the RFP Documents and the successful Proposer will be required to execute the Contract and other documents requiring execution that are included in the Contract Documents.
PRE-PROPOSAL CONFERENCE. A Pre-Proposal Conference will be held at 11:00 A.M. CST Tuesday, November 4, 2025, in the Admin Building, Tennessee Boardroom, 140 BNA Drive, Suite 520, Nashville, Tennessee. Attendance at this meeting is mandatory.
RIGHT TO REJECT ANY AND ALL PROPOSALS. MNAA proposes to award the Contract to the lowest responsive and responsible Proposer, provided it has met the goals for Subcontractor participation or, if failing to meet the goals, has made an acceptable good faith effort to meet the established goals for the Subcontrator participation. Proposer is advised that MNAA reserves the right to reject any and all Proposals submitted, to waive any and all informalities, irregularities and/or technicalities in any Proposal or Proposal Guaranty, to accept any Proposal deemed advantageous to it and to negotiate changes, deletions, or additions to these Contract Documents with the successful Proposer.