PROCUREMENT DEPARTMENT ASSESSMENT RFP PROJECT 26-035

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

METROPOLITAN NASHVILLE AIRPORT AUTHORITY

NASHVILLE, TENNESSEE

PROCUREMENT DEPARTMENT ASSESSMENT

PROJECT 26-035

ELECTRONIC PROPOSALS for furnishing all materials, labor, tools and appurtenances for completion of this project shall be received by the Metropolitan Nashville Airport Authority, (MNAA) Nashville, Tennessee, until and not later than 2:00 P.M. CST (local time) on FRIDAY MAY 22 2026. Proposers wishing to submit a non-electronic proposal may do so only after receiving written authorization from MNAA.  Written authorization to submit a non-electronic proposal may be requested by emailing purchasing@flynashville.com at least five (5) days prior to the date proposals are due.  Proposers submitting a non-electronic proposal must submit a copy of the written authorization with their proposal package.

 

  1. The consultant shall:
    1. Perform an end-to-end evaluation of the current procurement function including the current Procurement Policy
    2. Identify gaps, risks, inefficiencies, and compliance concerns
    3. Develop standardized procedures, templates, tools, and workflows
    4. Provide implementation ready recommendations
    5. Align all deliverables with applicable federal, state, and local regulations (including FAA-specific requirements)

 

  1. Detailed Scope of Services
    1. Procurement Operations Assessment
      1. Identify and document day-to-day procurement activities, workflows, and responsibilities
      2. Map current-state processes from requisition through contract closeout
  • Identify bottlenecks, redundancies, and breakdowns in execution
  1. Procurement Policy Review
    1. Conduct a full review of the existing Procurement Policy (attached)
    2. Identify gaps, inconsistencies, and areas of risk
  • Provide recommended revisions aligned with best practices and regulatory requirements
  1. Procurement Procedures Development
    1. Develop comprehensive, step-by-step procurement procedures
    2. Include guidance for all procurement methods (informal, formal, emergency, sole source, etc.)
  • Ensure procedures are practical, enforceable, and scalable
  1. Solicitation Process Efficiency Analysis
    1. Evaluate the full solicitation lifecycle (planning, advertising, pre-bid, evaluation, award, timing of future re-solicitations)
    2. Identify opportunities to reduce cycle time and improve quality
  • Recommend process improvements and performance benchmarks
  1. Evaluate program tracking and program planning (managing multiple solicitations)
  1. Solicitation Document Review
    1. Review current solicitation documents (RFPs, ITBs, RFQs, )
    2. Identify inconsistencies, unclear language, and risk exposure
  • Provide standardized language and recommended improvements
  1. Master Procurement Documents
    1. Develop standardized master templates for:
      1. Requests for Proposals (RFPs)
      2. Invitations to Bid (ITBs)
      3. Requests for Qualifications (RFQs)
      4. Professional services agreements
      5. Goods and services contracts
    2. Ensure templates are modular, easy to use, and legally sound
  2. Staff Tools and Checklists
    1. Develop clear, role-based checklists for:
      1. Procurement staff
      2. Project managers / end users
      3. Contract administrators
    2. Include step-by-step guidance to manage solicitations, evaluations, and contracts effectively
  3. Technology Assessment
  4. Evaluate current procurement systems and tools
  1. Identify technology gaps impacting efficiency and transparency
  • Recommend systems or enhancements (eProcurement platforms, contract management systems, tracking tools, etc.)
  1. Staffing and Organizational Assessment
    1. Assess current staffing levels, roles, and competencies
    2. Identify gaps in capacity, structure, and skill sets
  • Provide recommended organizational structure aligned with a large hub airport model (to include insourcing, outsourcing or hybrid)
  1. Include role definitions and recommended staffing levels
    1. Procurement and Contract Tracking System
      1. Identify/design a centralized tracking system for all solicitations and contracts
      2. Include:
        1. Status tracking (initiation through closeout and future re-solicitation)
        2. Key milestones and deadlines
        3. Contract values and amendments
        4. Compliance and reporting capabilities
        5. Document retention requirements
  • Provide implementation guidance (manual or system-based)

 

  1. Deliverables
    1. At a minimum, the consultant shall provide:
      1. Current-state assessment report with findings and risks
      2. Revised Procurement Policy (redline and final versions)
  • Comprehensive procurement procedures
  1. Standardized solicitation and contract templates
  2. Staff checklists and user guides
  3. Technology assessment report with recommendations
  • Organizational structure and staffing plan
  • Procurement and contract tracking system framework
  1. Implementation roadmap with prioritized actions and timeline

**The complete scope of work can be located in the posted RFP document.

THE RFP DOCUMENTS.  Copies of the Contract Documents (RFP, Proposal Schedule, Attachments, etc.) will be available on or after Friday May 8 2026 and may be obtained electronically from B2GNow E-Bidding an online tendering service.

 

ELECTRONIC PROPOSALS for will be submitted through this online platform, B2GNow E-Bidding.

 

Important:  All bid opportunities can be viewed, and documents downloaded through the new MNAA Procurement e-bidding System.  The new e-bidding System is an integral part of the Small Business Development and Procurement Management System located at URL:  https://flynashville.gob2g.com/.  Vendors must register to download the solicitation and select the appropriate North American Industry Classification System (NAICS Codes). Click on the ‘View Active Bid Opportunity Listings” button for additional information.

 

Submission Instructions: Proposers will be required to register with the e-bidding platform prior to downloading the proposal. Registration is free. The Proposer must scan all required proposal documents, including the Prime/Subcontractor License Information (if applicable) and upload to the appropriate solicitation file on the e-bidding system.  All submittal questions shall be directed to the Procurement Department, fax number (615) 275-2349 or email: Purchasing@flynashville.com.

Please note that your organization must have an Authorized Signer to sign the proposal documents, the authorized signer has the authority to bind your company to each and every term, condition, article and obligation of the Insert and any resultant Contract.

Proposers are advised to review the RFP Documents carefully prior to submitting a Proposal on the Project.  Proposers are also advised to review the RFP and Instructions to Proposers carefully prior to preparing their Proposals.

Proposals must be submitted on the Proposal Form included in the RFP Documents and the successful Proposer will be required to execute the Contract and other documents requiring execution that are included in the Contract Documents.

 

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

METROPOLITAN NASHVILLE AIRPORT AUTHORITY

NASHVILLE, TENNESSEE

PROCUREMENT DEPARTMENT ASSESSMENT

PROJECT 26-035

 

 

ELECTRONIC PROPOSALS for furnishing all materials, labor, tools and appurtenances for completion of this project shall be received by the Metropolitan Nashville Airport Authority, (MNAA) Nashville, Tennessee, until and not later than 2:00 P.M. CST (local time) on FRIDAY MAY 22 2026. Proposers wishing to submit a non-electronic proposal may do so only after receiving written authorization from MNAA.  Written authorization to submit a non-electronic proposal may be requested by emailing purchasing@flynashville.com at least five (5) days prior to the date proposals are due.  Proposers submitting a non-electronic proposal must submit a copy of the written authorization with their proposal package.

 

  1. The consultant shall:
    1. Perform an end-to-end evaluation of the current procurement function including the current Procurement Policy
    2. Identify gaps, risks, inefficiencies, and compliance concerns
    3. Develop standardized procedures, templates, tools, and workflows
    4. Provide implementation ready recommendations
    5. Align all deliverables with applicable federal, state, and local regulations (including FAA-specific requirements)

 

  1. Detailed Scope of Services
    1. Procurement Operations Assessment
      1. Identify and document day-to-day procurement activities, workflows, and responsibilities
      2. Map current-state processes from requisition through contract closeout
  • Identify bottlenecks, redundancies, and breakdowns in execution
  1. Procurement Policy Review
    1. Conduct a full review of the existing Procurement Policy (attached)
    2. Identify gaps, inconsistencies, and areas of risk
  • Provide recommended revisions aligned with best practices and regulatory requirements
  1. Procurement Procedures Development
    1. Develop comprehensive, step-by-step procurement procedures
    2. Include guidance for all procurement methods (informal, formal, emergency, sole source, etc.)
  • Ensure procedures are practical, enforceable, and scalable
  1. Solicitation Process Efficiency Analysis
    1. Evaluate the full solicitation lifecycle (planning, advertising, pre-bid, evaluation, award, timing of future re-solicitations)
    2. Identify opportunities to reduce cycle time and improve quality
  • Recommend process improvements and performance benchmarks
  1. Evaluate program tracking and program planning (managing multiple solicitations)
  1. Solicitation Document Review
    1. Review current solicitation documents (RFPs, ITBs, RFQs, )
    2. Identify inconsistencies, unclear language, and risk exposure
  • Provide standardized language and recommended improvements
  1. Master Procurement Documents
    1. Develop standardized master templates for:
      1. Requests for Proposals (RFPs)
      2. Invitations to Bid (ITBs)
      3. Requests for Qualifications (RFQs)
      4. Professional services agreements
      5. Goods and services contracts
    2. Ensure templates are modular, easy to use, and legally sound
  2. Staff Tools and Checklists
    1. Develop clear, role-based checklists for:
      1. Procurement staff
      2. Project managers / end users
      3. Contract administrators
    2. Include step-by-step guidance to manage solicitations, evaluations, and contracts effectively
  3. Technology Assessment
  4. Evaluate current procurement systems and tools
  1. Identify technology gaps impacting efficiency and transparency
  • Recommend systems or enhancements (eProcurement platforms, contract management systems, tracking tools, etc.)
  1. Staffing and Organizational Assessment
    1. Assess current staffing levels, roles, and competencies
    2. Identify gaps in capacity, structure, and skill sets
  • Provide recommended organizational structure aligned with a large hub airport model (to include insourcing, outsourcing or hybrid)
  1. Include role definitions and recommended staffing levels
    1. Procurement and Contract Tracking System
      1. Identify/design a centralized tracking system for all solicitations and contracts
      2. Include:
        1. Status tracking (initiation through closeout and future re-solicitation)
        2. Key milestones and deadlines
        3. Contract values and amendments
        4. Compliance and reporting capabilities
        5. Document retention requirements
  • Provide implementation guidance (manual or system-based)

 

  1. Deliverables
    1. At a minimum, the consultant shall provide:
      1. Current-state assessment report with findings and risks
      2. Revised Procurement Policy (redline and final versions)
  • Comprehensive procurement procedures
  1. Standardized solicitation and contract templates
  2. Staff checklists and user guides
  3. Technology assessment report with recommendations
  • Organizational structure and staffing plan
  • Procurement and contract tracking system framework
  1. Implementation roadmap with prioritized actions and timeline

**The complete scope of work can be located in the posted RFP document.

THE RFP DOCUMENTS.  Copies of the Contract Documents (RFP, Proposal Schedule, Attachments, etc.) will be available on or after Friday May 8 2026 and may be obtained electronically from B2GNow E-Bidding an online tendering service.

 

ELECTRONIC PROPOSALS for will be submitted through this online platform, B2GNow E-Bidding.

 

Important:  All bid opportunities can be viewed, and documents downloaded through the new MNAA Procurement e-bidding System.  The new e-bidding System is an integral part of the Small Business Development and Procurement Management System located at URL:  https://flynashville.gob2g.com/.  Vendors must register to download the solicitation and select the appropriate North American Industry Classification System (NAICS Codes). Click on the ‘View Active Bid Opportunity Listings” button for additional information.

 

Submission Instructions: Proposers will be required to register with the e-bidding platform prior to downloading the proposal. Registration is free. The Proposer must scan all required proposal documents, including the Prime/Subcontractor License Information (if applicable) and upload to the appropriate solicitation file on the e-bidding system.  All submittal questions shall be directed to the Procurement Department, fax number (615) 275-2349 or email: Purchasing@flynashville.com.

Please note that your organization must have an Authorized Signer to sign the proposal documents, the authorized signer has the authority to bind your company to each and every term, condition, article and obligation of the Insert and any resultant Contract.

Proposers are advised to review the RFP Documents carefully prior to submitting a Proposal on the Project.  Proposers are also advised to review the RFP and Instructions to Proposers carefully prior to preparing their Proposals.

Proposals must be submitted on the Proposal Form included in the RFP Documents and the successful Proposer will be required to execute the Contract and other documents requiring execution that are included in the Contract Documents.

 

 

 

RIGHT TO REJECT ANY AND ALL PROPOSALS.  MNAA proposes to award the Contract to the lowest responsive and responsible Proposer.  Proposer is advised that MNAA reserves the right to reject any and all Proposals submitted, to waive any and all informalities, irregularities and/or technicalities in any Proposal or Proposal Guaranty, to accept any Proposal deemed advantageous to it and to negotiate changes, deletions, or additions to these Contract Documents with the successful Proposer.

 

 

RIGHT TO REJECT ANY AND ALL PROPOSALS.  MNAA proposes to award the Contract to the lowest responsive and responsible Proposer.  Proposer is advised that MNAA reserves the right to reject any and all Proposals submitted, to waive any and all informalities, irregularities and/or technicalities in any Proposal or Proposal Guaranty, to accept any Proposal deemed advantageous to it and to negotiate changes, deletions, or additions to these Contract Documents with the successful Proposer.